Admission Policy

HCS / Information / Policies / Admission Policy

* Policy revised December 2018



Policy ratified by the Board of Management 5th December 2018.

The School

Hartstown / Huntstown Community School is a co-educational, multi-denominational community school founded in 1992 to cater for the educational needs of Hartstown & Huntstown children and for the wider community through community education programmes.


The school is managed by a Board of Management which consists of representatives of the Trustees (The Archbishop of the Dublin Diocese and the Co. Dublin Vocational Education Committee), the Parents and the Teachers. The Department of Education and Science provides financial and teaching resources. Additional financial resources are received through, voluntary sports and recreation contributions from parents.


The school with a population of over 1100 pupils, a staff of over 80 teachers together with ancillary staff, is located in a beautiful modern building, surrounded by playing pitches, tennis courts and basketball courts.


The Board’s aim is to work with parents and students to provide the best possible education to all the students entrusted to our care.


Mission Statement


Hartstown/Huntstown Community School seeks to provide for its pupils an atmosphere of security and belonging, focusing on the full social, moral, spiritual, cultural, cognitive and physical development of the young person. We aspire to encourage our pupils’ sense of initiative and self-reliance, their capacity to communicate and co-operate, their perseverance and self-confidence, the development of their unique personality and the achievement of their academic goals.

Our high expectations can only be achieved if each of the partners – students, parents and teachers, realise and fulfil their individual roles and responsibilities.

Religious Ethos


Hartstown/Huntstown Community School is a ‘multi-demoninational’ school. We subscribe to the values of our Religious Trustees and the aspirations of our Constitution.  We respect equality of opportunity and anti-discriminatory practices.

Admissions Policy


This policy is developed in accordance with the Mission Statement of Hartstown/Huntstown Community School and having due regard to the following legislation;

Education Act 1998

Education (Welfare) Act 2000

Equal Status Act 2000

Deed of Trust for Community Schools

European Union Law-Council Directive 2000.




Catchment Area


The catchment area of Hartstown/Huntstown Community School is based on the defined parishes of Hartstown and Huntstown for which the school was established. This is in keeping with Article 2 of the second schedule of Articles of Management of the Deed of Trust which states: “The school shall be established with the object of providing a comprehensive system of post-primary education open to all children of the community, combining instruction in academic and practical subjects, and ongoing education for persons living in the defined parishes of Hartstown and Huntstown in the county of Dublin 15. (Article 2 of Articles of Management page 17)


Admission Criteria

The catchment area of the school is as defined above


Hartstown / Huntstown Community School welcomes applications on behalf of students from the following categories depending on available places.

  • Children who reside in a permanent capacity in the defined parishes of Hartstown and Huntstown. Waiting lists apply.
  • Children who attend St. Ciaran’s or Sacred Heart of Jesus Primary School and who reside outside the defined parishes but who have attended those schools from junior infants onwards.
  • Children of staff of Hartstown Community School.
  • Children whose siblings attend or attended Hartstown/Huntstown Community School but whose families now reside outside the catchment area.
  • Children from developments at Clonee adjacent to Hartstown and Huntstown such as Little Pace, Hunters Run, Castaheany etc. depending on available places and resources.
  • Areas not covered by categories (a) – (e) south of the old Navan Road.
  • Areas not covered by categories (a) – (e) north of the old Navan Road.


Note: Category (a) students have automatic access. Categories (b) to (e) depend on availability of places and resources and are considered in that order, ie (b) then (c) then (d) then (e) then (f) then (g) in that order i.e. (b) to (g).

Note: A student applying for admittance to first year must have reached the required statutory age i.e. 12yrs. by January of the following year and should have completed 6th class in Primary school or equivalent.

All other applications not coming within the above criteria will be examined by the Board.



Waiting List


If the number of applications exceeds the number of places available, waiting lists will be established under each category (a) to (g).   In order to qualify for the waiting list, parents/guardians should return the ‘waiting list form’, which they receive with the letter of refusal.  Places on each waiting list will be determined by the date and time of receipt of the waiting list form.

The lists will be valid until the 15th September of each year.

Admission Procedures


  • Application for enrolment is carried out by the completion in full of the approved application form, duly signed by parents / guardian.

This includes supplying PPS no., birth certificate and utility bill as proof of address.

  • Completed applications for first year students for the school year beginning in September are processed in the preceding month of November on a date specified on the official letter of notice.
  • Application forms are available from the school office.
  • Application for enrolment at other times during the year is carried out by making formal contact with the school office for the appropriate form and documentation.
  • Parents / Guardians are requested to supply evidence of ability to meet the conditions of the Admissions Policy of the Board where requested to do so, such as a utility bill as evidence of address.
  • Students must be willing, with parents / guardians to accept the school code of behaviour and other policies sanctioned by the Board of Management. Confirmation in writing of that acceptance is required of parents / guardians and of students. The signing of the application form by the parent / guardians and students will commit parties to that acceptance.
  • Parents and prospective students must be willing to accept the school ethos.
  • Applicants for first year must have reached the required age which is 12 on the 1st January in the calendar year following the student’s entry into first year, (birth certificate must be shown), should have completed sixth class standard in primary school and must be willing to take an Assessment Test.
  • Following enrolment the Board will decide on the number of classes to be formed to cater for first year for the following school year.
  • Parents / Guardians of applicants are requested to pay a contribution of €20 to cover administration costs of assessments, stationery, printing, postage, etc. for incoming first year students. This fee is non-refundable unless admission is refused. It is separate to the Sports & Recreation contribution.

For students who accept a place in the school there is a voluntary contribution to a Sports and Recreation fund. This covers transport associated with the many activities which are promoted, prizes for sports days and purchase of gear, all in-house Examination, Parents Newsletters and postage for reports home etc. (Currently €120 for 2 or more family members, €60 for an individual student).

  • On enrolment, Parents will receive relevant documentation outlining school policy on a range of areas as required under The Education Act 1998 e.g. Admission Policy, Management and structures of the school, the curriculum on offer, Code of Discipline, Special programmes, Extra-curricular activities etc.

Late Applications


Late applications will be accepted, subject to the foregoing admissions policy and other conditions as outlined and provided there are places available.


Applications for other year groups are also accepted on the above basis subject to places being available in the subject options of the year group concerned with the maximum class numbers specified.

Students with Special Educational Needs

The school’s ability to provide a good education to students with particular needs is dependent on the provision of resources by the Department of Education & Science.


You are asked to complete the application form filling in as much detail as possible regarding special educational needs. The Board will then be in a position to apply to the Department of Education and Science for the resources to suit each child’s particular need.


Transfer of a Student from another School

The application form must be fully completed and be accompanied by all relevant documentation. The reasons for seeking a transfer must be clearly stated.  Applications will be processed once the application is complete.


The application must contain a recommendation from the principal of the applicant’s previous school/s.

Parents must give consent to the principal of HCS to acquire relevant information from the applicant’s previous school/s.

Students applying for a place in 6th year must have successfully completed the 5th year programme.

All transfer applications shall be processed by the chairperson and the principal who are authorised by the board of management to accept or refuse an application on behalf of the board.

The application may be granted where:

  • There is a vacancy and the subjects available are suitable to the applicant.

An application may be refused for any one of the following reasons if the chairperson/principal are satisfied that:

  • The applicant’s presence is likely to adversely affect the education of the students currently enrolled in the school.
  • The applicant has a previous history of substance abuse or possession/supply of banned substances.
  • The applicant has harassed, bullied, or assaulted other students or staff members in his/her previous school.
  • The applicant has persistently interfered with teaching and learning and infringed the rights of the other students to a proper education.
  • The applicant has behaved in an inappropriate sexual manner in his/her previous school.
  • The applicant’s presence and/or actions in their previous school posed a serious threat to the school community.
  • The applicant engaged in theft or vandalism in their previous school/s.
  • Acceptance is not in best interest of the student
  • Acceptance is not in the best interest of the school.


In exceptional circumstances the board may, at its discretion give consideration to an application in respect of a student excluded/suspended from, or requested to leave another post primary school, provided it considers that the applicant is likely to benefit educationally from such a transfer and where the students in the school are unlikely to be adversely affected by the admission of the applicant.

The board must satisfy itself the undertaking given by the applicant and his/her parents in signing the code of behaviour is a real and serious commitment to acceptable behaviour.

The same registration process will apply as applies to all of the applications. Should the application be unsuccessful, the applicant will be advised by the principal as soon as is practicable and also of their right to appeal under the section 29 appeals process.


Following the receipt of the application form and the provision of such information as may be prescribed by the Minister “as soon as practicable, but not later than 21 days, the Board of Management of the school concerned shall make a decision in respect of the application concerned and inform the parent in writing thereof”.

Education (Welfare ) Act 2000, section 19 (3).


The school is committed to meeting, to the best of its ability, the educational needs of the students it accepts based on the resources provided by the Department of Education and Science in terms of accommodation, finance and personnel.


Note:  The Board reserves the right to refuse enrolment in the following exceptional circumstances:

  • Where a pupil has special needs such that, even with additional resources available from DES, the school cannot meet such needs and/or provide the pupil with an appropriate education.


  • Where in the opinion of the BOM, the pupil poses an unacceptable risk to other pupils, school staff and/or school property or to the teaching and learning environment.